- Calendar Management:

• Coordinate and manage the CEO's schedule, including scheduling meetings, appointments, and conference calls.
• Prioritize and organize incoming meeting requests, ensuring the CEO's time is optimized.
• Anticipate scheduling conflicts and proactively resolve them.

- Travel Coordination:

• Arrange domestic and international travel itineraries for the CEO, including flights, accommodations, ground transportation, and other logistics.
• Prepare detailed travel agendas and provide necessary documents and information for smooth travel experiences.
• Monitor travel disruptions and make alternative arrangements as needed.

- Communication Management:

• Serve as the primary point of contact for internal and external communications on behalf of the CEO.
• Screen and prioritize incoming emails, phone calls, and other correspondence, responding or redirecting as appropriate.
• Draft, proofread, and edit correspondence, presentations, and other documents as requested.

- Meeting Support:

• Prepare agendas, presentations, and briefing materials for meetings attended by the CEO.
• Take minutes, track action items, and follow up on meeting outcomes as needed.
• Coordinate logistics for on-site and off-site meetings, including venue booking, catering, and audiovisual setup.

- Information Management:

• Manage confidential and sensitive information with discretion and confidentiality.
• Maintain organized electronic and physical filing systems, ensuring easy retrieval of documents and records.
• Conduct research and compile data on various topics as requested by the CEO.

- Relationship Management:

• Cultivate and maintain positive relationships with internal and external stakeholders, including board members, clients, partners, and vendors.
• Liaise between the CEO and other team members, departments, and external contacts, facilitating effective communication and collaboration.

- Special Projects:

• Assist the CEO with ad-hoc projects, initiatives, and tasks as assigned.
• Contribute to the overall efficiency and effectiveness of the executive office through continuous improvement initiatives.

• Proven experience as an executive assistant or similar role, supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong verbal and written communication skills, with keen attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and confidentiality in handling sensitive information.
• Professional demeanor and interpersonal skills, with the ability to interact confidently with individuals at all levels.
• Flexibility and adaptability to changing priorities and deadlines.
• Resourcefulness and problem-solving abilities.
• Availability to work outside regular business hours and travel occasionally, as needed.